PRIVACY POLICY

By The 10th Accounting Services

Effective Date: 8/10/2026

INTRODUCTION

We are committed to protecting your privacy and maintaining the confidentiality of your financial and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you engage our accounting services.

1. INFORMATION WE COLLECT

1.1 Information You Provide Directly:

• Business name, address, and contact information

• Owner and officer names, addresses, and social security numbers

• Bank account and financial institution information

• Tax identification numbers (EIN, SSN)

• Financial records, invoices, receipts, and transaction documentation

• Payroll records and employee information

• Business licenses, insurance documents, and regulatory filings

• Email addresses and phone numbers

1.2 Information Collected Automatically:

• Log data (IP addresses, browser type, access times, pages visited)

• Device information when you access our portals or systems

• Usage analytics and interaction patterns with our systems

1.3 Information from Third Parties:

We may receive information from your banks, financial institutions, government agencies, and other sources necessary to provide accounting services. You authorize such collection as part of engaging our services.

2. HOW WE USE YOUR INFORMATION

We use collected information for the following purposes:

• Providing accounting, bookkeeping, and financial advisory services

• Preparing financial statements, tax returns, and regulatory filings

• Reconciling accounts and analyzing financial data

• Communicating with you regarding services and billing

• Complying with legal, tax, and regulatory requirements

• Improving our services and systems

• Fraud detection and prevention

• Archival and record-keeping purposes

We do not use your information for marketing or promotional purposes without your explicit consent.

3. SHARING YOUR INFORMATION

3.1 Third-Party Service Providers. We may share information with:

• Cloud storage and accounting software providers

• Financial institutions and payment processors

• Other professional advisors (tax attorneys, consultants, auditors)

• Document storage and backup services

All service providers are bound by confidentiality agreements and industry-standard data protection practices.

3.2 Legal Compliance. We may disclose information when required by:

• Court orders, subpoenas, or legal proceedings

• Tax authorities (IRS, state revenue departments)

• Law enforcement agencies

• Regulatory bodies and licensing boards

3.3 Business Transitions. If we merge, are acquired, or transfer assets, your information may be transferred as part of that transaction. We will notify you of any such change and any choices you may have regarding your information.

3.4 No Sale of Information. We do not sell, trade, or rent your personal information to third parties.

4. DATA SECURITY

4.1 Security Measures. We implement industry-standard security practices, including:

• Encryption of data in transit (HTTPS/SSL) and at rest

• Firewalls and intrusion detection systems

• Access controls and multi-factor authentication

• Regular security audits and vulnerability assessments

• Secure document destruction procedures

4.2 No Absolute Security. While we implement comprehensive security measures, no system is completely secure. We cannot guarantee absolute protection against unauthorized access, data breaches, or cyber attacks. You acknowledge the inherent risks of electronic data transmission.

4.3 Data Breach Notification. In the event of a confirmed data breach affecting your information, we will notify you without unreasonable delay in accordance with applicable laws.

5. DATA RETENTION

5.1 Retention Period. We retain your information for as long as necessary to provide services and comply with legal obligations, typically for a minimum of 2 years after engagement termination.

5.2 Retention Requirements. Tax records and financial documentation must be retained according to IRS requirements and applicable state laws.

5.3 Secure Destruction. After the retention period expires, we securely destroy or anonymize your information.

6. EMPLOYEE AND CONTRACTOR CONFIDENTIALITY

All employees and contractors with access to your information are bound by strict confidentiality agreements and required to maintain the privacy and security of your data.

7. PROFESSIONAL STANDARDS

Our privacy practices comply with:

• AICPA Code of Professional Conduct

• State CPA licensing board requirements

• IRS Circular 230 (regarding tax matters)

• Applicable federal and state privacy laws

8. YOUR PRIVACY RIGHTS

8.1 Access and Correction. You have the right to request access to the information we hold about you and to request corrections if the information is inaccurate.

8.2 Data Portability. You may request that we provide your information in a portable format.

8.3 Deletion Requests. You may request deletion of your information, subject to legal retention requirements.

8.4 Exercise of Rights. To exercise these rights, contact us at support@bythe10th.com. We will respond to requests within 30 days.

9. CALIFORNIA AND VIRGINIA PRIVACY RIGHTS

If you are a resident of California (CCPA/CPRA) or Virginia (VCDPA), you may have additional privacy rights. Contact us for information specific to your state's requirements.

10. COOKIES AND TRACKING TECHNOLOGIES

Our systems may use cookies and similar technologies to:

• Maintain secure login sessions

• Remember user preferences

• Analyze system usage and improve functionality

You may disable cookies in your browser settings, though this may affect system functionality.

11. THIRD-PARTY LINKS

If our website or systems contain links to third-party websites, we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party sites before sharing information.

12. INTERNATIONAL DATA TRANSFERS

If information is transferred internationally, we ensure appropriate safeguards are in place to protect your information in compliance with applicable laws.

13. CHILDREN'S PRIVACY

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from minors.

14. UPDATES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of material changes by email or through our systems. Your continued use of our services constitutes acceptance of the updated policy.

15. CONTACT US

If you have questions about this Privacy Policy or our privacy practices, please contact us at:

Business Name: By The 10th

Address: 7994 Brooks Loop Spearfish, SD 57783

Email: support@bythe10th.com

Phone: + 1 ‪(602) 688-2641

We will respond to privacy inquiries within 30 days.

16. ACKNOWLEDGMENT

By engaging our services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and sharing of your information as described herein.